Company: Cool Gear International
Posted on: February 10, 2020
The Administrative Assistant provides highly skilled,
responsible, diversified, confidential administrative support of an
executive nature to executives. The position includes complex
activities requiring considerable discretion and independent
judgment. The Administrative Assistant works with persons at all
levels of the company, as well as external organizations and
customers and handles highly confidential materials. The
Administrative Assistant enhances the executives' effectiveness by
providing information management support. Essential Job Duties and
Responsibilities: - Conserve executive's time by reading,
researching, and routing correspondence; drafting letters and
documents; collecting and analyzing information; and initiating
telecommunications. Assist executives by handling a wide variety of
situations involving the administrative functions. Prepare and
format information for internal and external distribution including
writing letters and memos, compiling data for reports, creating
computerized presentations, writing reports, editing, proofreading
and other information preparation duties. Maintain appointment
calendar for executives. Arrange travel plans and prepare expense
reports. Plan, create and analyze presentations. Prepare outgoing
mail and correspondence . Answer, screen and route phone calls.
Open, sort and route mail. Organize and maintain files. Office
supplies order / inventory management. Manage the flow of
information to members of the leadership team. Assemble information
for Board packets and coordinate necessary arrangements for
meetings. Handle unique situations using judgment and discretion.
Establish and maintain relationships at all levels of the
organization and across multiple locations using exceptional
communication skills. Other duties as assigned. Minimum
Requirements and Qualifications: - Education: High School Diploma
or equivalency. Experience: Eight (8) years of administrative
administrative experience dealing with confidential business
matters. Microsoft Excel, Word, and PowerPoint experience. English
language skills: Must be able to read, speak, write, and comprehend
English. Math skills: Able to add, subtract, multiple, and divide.
Physical Demands: General Office environment. Computer Skills:
Advanced skills in MS Word, Excel, PowerPoint and Outlook.
Communications Skills: Excellent communication skills, both written
and verbal, with ability to work with all levels of the
organization. Business writing expertise; presentation preparation;
and professional communication skills. Preferred Qualifications: -
Corporate Administration, Marketing and Operations experience.
Four-year business degree or Work Experience Equivalent. Key
Competencies: - High levels of confidentiality, tact and diplomacy.
Maintain a professional demeanor in all situations. Pursue
everything with energy, drive and a need to finish; Action oriented
and energetic. Seizes personal development opportunities; willing
to take on challenging assignments. Dedicated to meeting the
expectations and requirements of internal and external customers.
Establishes and maintains effective relationships with customers
and gains their trust and respect. Can marshal resources (people,
material and support) to get things done. Can orchestrate multiple
activities at once to accomplish a goal.
Keywords: Cool Gear International, Plymouth , Administrative Assistant, Administration, Clerical , Plymouth, Massachusetts
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